4 recommended attendance management systems for retail businesses!Multiple stores and IC card stamps!

The introduction of the attendance management system is one of the ways to solve the tasks of attendance management in the retail business.In this paper, we will explain the tasks of the retail business -specific attendance management, and then introduce the characteristics of the attendance management system suitable for the retail business.

In addition, we will explain the benefits of the attendance management system and how to select products, and finally introduce recommended products for the retail business.

1. 7 issues for attendance management in the retail business
2. 7 merits to introduce a attendance management system in the retail industry
3. Features of the attendance management system suitable for the retail business
4. 7 functions of the attendance management system commonly used in the retail business
5. Seven points to choose a attendance management system for retail business
6. 4 recommended attendance management systems for retail business
7. Solving the task of attendance management in the retail business by systemization

7 issues for attendance management in the retail business

The number of stores is basically expanded, and there are many employment styles, and the retail business is a shift -based work style, but what are the tasks for attendance management?I will explain in order.

1. Complex shift and vacation management

The basic way of working in the retail business is a “shift system” that has a long business hours and gets apart on holidays.In a business format like a 24 -hour convenience store, you will have many part -time jobs and parts and turn the shift in order.

Shift administrators have been working hard on shift management, such as large employees, shifts with many patterns, and vacation management.There are too many shift management work, such as shifts and vacation collection collections from each employee, gathering of vacation, creating shifts, and adjustments after temporary shift announcement, so it is often the case that the time can be turned into the main business.

2. There is a possibility of an unauthorized stroke

In the case of a conventional timecard or just pressing a seal on a paper base, you may not be able to manage late or early departure, and may be an unauthorized stroke.If the number of employees is too large to prevent fraudulent stamps, some measures are required.

3. Traditional attendance management of multiple stores is complicated

There are many stores in the retail business, and many employees are in charge of multiple stores.However, since the attendance data is managed for each store, managing the attendance data for one employee tends to be troublesome, and the person in charge of the attendance data tends to be loaded.

4. Salary calculation from attendance data is complicated

Attendance data is sent to the Human Resources sector all at once every month.It is a heavy task to collect these data and pay salary calculations for each employee.Salary calculation -related rules, such as differences in employment forms such as part -time and part -time jobs and various allowances due to shift, tend to increase.

5, shift management and sales management waves

The shift management that relys only on the experience and intuition of the shift administrator can cause sales management waves and disagreement, causing too much person and shortage.In order to secure personnel linked to sales management, it is necessary to have a mechanism to confirm past sales data.

6, Revision of the Labor Standards Law, etc. is very difficult

The laws and regulations that affect attendance management and salary calculation, such as the Labor Standards Law, are regularly implemented.Each time the law is amended, it is necessary to fix the Excel formula for internal employment rules, checks and calculations, because the standards for labor management and payroll methods are affected.

The law revision is quite troublesome, and if you do it by hand, there is a possibility that a mistake in the revision reflection will occur, and you will need to do a double check.Even if the headquarters has information about laws and regulations and format development, busy stores may be leaked.

7, Calculation of help to work is complicated

If you summarize the attendance data for each store, the number of employees who go to help will be complicated.Because it is difficult to check the monthly attendance data, it is difficult to grasp the situation such as overtime for a long time, which is a problem in terms of labor management.

On the other hand, for example, if you collect and aggregate weekly attendance data from each store, the work volume of the HR and General Affairs Division will increase considerably.

In this way, there are many issues in the closing management of the retail business, especially the burden between the shift administrator and the human resources and general affairs department.How can these issues be solved by introducing the attendance management system?

7 merits to introduce a attendance management system in the retail industry

I will explain in order of the benefits of the retail business by introducing the attendance management system.

1. Easy to create and manage complex shifts

If you have a shift management function in the attendance management system, you can easily create and manage complex shifts.Register the shift pattern in advance and expand the shift, and the employee registers the actual attendance time.

Some attendance management systems can manage sales data.In that case, while referring to past sales data, it is also possible to calculate the expected number of required personnel and build a higher accurate shift.

In addition, since the shift management function may be an optional function, it is necessary to check how it will be provided when selecting a product.

2. Reducing the burden of aggregation with automatic aggregation

Attendance data accumulates and automatically accumulate employee input in real time.Therefore, it is possible to quickly check overtime work at the current time for each employee without taking the trouble of aggregation work.

Automatically aggregated attendance data can be aggregated from multiple perspectives such as departments and employees on the management screen.Even if there are many employees working in multiple stores, you can easily check the employee's attendance data by using the aggregation functions by employee.

Furthermore, by linking data with the payroll system, it is automatically completed in one -stop salary calculation.The number of man -hours for payroll work can be greatly reduced.

3. Prevention of illegal stamps

The attendance management system supports many mechanisms to prevent fraudulent stamps.The function of installing IC card readers and biometric authentication (face authentication, fingerprint authentication, etc.) at the store and stamping, and the function of stamping while acquiring location information with the GPS of smartphones is a function that helps prevent fraud.。

However, it depends on which stamping method is supported depending on the product.In the case of the retail business, it will be easy to use an IC card reader or biometric authentication (face authentication, fingerprint authentication, etc.) at the store.Employees working in multiple stores can also use a stamp method using the GPS of the smartphone.

4, Help going to work is also centrally managed

The working management system centrally manages the attendance data.It is easy to check the attendance data of employees who are in charge of multiple stores and employees who work at a nearby store from the perspective of labor management.

5, easy to support the revised Labor Standards Law

In the attendance management system, the system side will respond to various laws and regulations related to attendance management.In the case of a cloud type, a system that supports the latest laws and regulations is always available in order to respond to the law amendment to the service provider, even if the company does nothing.

In the case of an on -premises type, it has the trouble of reflecting the updated version for revision of the law in the company environment, which takes a little more time than the cloud type.However, some products provide an automatic update function via the Internet, making it easier to update the system.

6. Real -time understanding of working status

The Attendance Management System is a mechanism that accumulates as a real -time data when an employee stamps.As a result, you can grasp the working status in real time, and you can easily check the working status using the attendance data using the management screen.

By checking the management screen, the labor manager can quickly find employees who are working in a problematic way and take measures such as reducing the burden.

7, Visualization of the attendance status of each store

Another advantage is that the introduction of the attendance management system can be visualized for the attendance status of each store.For stores whose long working hours are normal, measures such as transfer from stores with surplus staff can be taken smoothly.

Features of the attendance management system suitable for the retail business

Some of the attendance management systems have a characteristic that is suitable for the retail business.When choosing a retail product, check if these features are.

1, Corresponds to complex shifts and work styles

Many retailers have complex shifts, work forms, and diverse employment forms, which require complicated attendance management.Choose a product that can support your complex shift and work style.The option is to support the standard function and the basic information of the system, or a customized product.

It is difficult for the user to check whether the company's work rules can be reflected on the system.Contact the company that provides the product to see how far you can apply your company's work rules.

2. Multiple stores support

In the retail business with a large number of stores, there is a jurisdiction of the area, and it is necessary to manage stores in the area in charge.Therefore, it is convenient to have a function to check the attendance status of multiple stores belonging to the area in charge for the area of the area.Also, check if there is a function that can grasp the help work in the stamp function.

3. Prevention of illegal stampsにおすすめの生体認証

The retail business basically goes to the store, but there are not many stores that are given a personal computer to each employee, and stamps using a personal computer are inconvenient and not recommended.

The stroke method suitable for the retail business is a biological authentication with a dedicated device for stamps in the store.In addition, at stores where employees go to work using public transportation, it is recommended to use a transportation IC card.If you have a large number of employees working in multiple stores, it will be easier to use a system that can use smartphone authentication together.

7 functions of the attendance management system commonly used in the retail business

Introducing the functions of the attendance management system that is often used in the retail business.Choose a product that covers these functions as much as possible.

1. Various stamps method

As for the stamp method, each store is often used with biological authentication stroke transportation IC card stamps, and smartphones using smartphones.Conversely, there are few workplaces with each computer, such as headquarters, so web stamps using personal computers are not often used.

2. Confirmation of attendance and confirmation of work status / alert

A function that allows you to aggregate attendance and confirm the attitude status by store or employee by employee is indispensable for employee labor management.In the retail business with many stores and some employees who work at multiple stores, systematization makes labor management much easier.

3, Shift management

The shift management function is an important function to significantly reduce the burden on the shift administrator of each store.From collecting shifts to shifts, all can be done on the system, and submitting can be done more easily and more quickly than verbal or phone calls.

Some products have the ability to register the shift pattern, the skills and roles of employees, and automatically create a shift when the shift is met.If the shift can be generated automatically, the shift administrator will only rework the automatically generated shift, so the burden of shift creation can be further reduced.

4, Paid leave / vacation management

In the retail business, holidays are rarely fixed on weekends, like desk work.It is also important to manage paid vacation and holidays (number of days and remaining days) because the holidays are fixed by fixing holidays and incorporating them into shifts.

5. Automatic giving annual paid leave

Annual paid leave varies depending on factors such as the number of years of service and employment form.The attendance management system has a function to automatically give annual paid leave, and the number of days of service is calculated automatically for each employee, taking into account the number of years of service and employment.

6, Work style reform -related laws

Currently, the work style reform -related laws are being enforced, and it is also important to check the work style reform -related laws, such as the upper limit of overtime work and the annual paid leave of 5 days or more.For employees who have a small number of days of annual paid leave, they can follow up to get a vacation at any time, such as in the middle of the year or in the second half.

7, external service cooperation

Attendance data that can be collected by the attendance management system can be more efficient by linking with salary calculation systems and health management systems.

In the case of the retail business, it is convenient to have an organization transfer at the timing of new stores and closed stores, so it is convenient to have a personnel system that centrally manages employees and organizational information.If the information of employees and organizations is changed, data linking from the personnel system will not require individual response to the attendance management system.

Seven points to choose a attendance management system for retail business

Taking into account the information explained so far, I will explain the points when the retail business selects the attendance management system.

1. Can you freely set the type of shift?

Check if the type of shift that can be created can be set freely.It is best if you can register the shift pattern you are currently using.If you can't find a product that can set a shift that suits your company, you may need to customize it.

It is easy to apply to the company that has the introduction of other companies in the same industry who has a shift work similar to the company, but it is a good idea to check it because it may be customized.

2, Correspondence to special work style

In the shift, there is a special work style, such as a long break between the first half of working hours and the second half.Whether or not you can respond to a special work style is a checkpoint when selecting a product.

3, Price system

The fee system differs between on -premises and cloud types.The on -premises type requires the cost of introduction including customization costs and the annual maintenance contract cost.

On the other hand, the cloud type, on the other hand, is basically a monthly fee plan for units of users.Although it is often lower cost than on -premises type, customization is not compatible or limited.In order to choose a product, it is a good idea to calculate and compare the total cost when using each product.

4. Is it suitable for your company?

In the attendance system, there are products for small and medium -sized enterprises and products for large enterprises.Choose a product that is targeted at your own scale.

5. Is it your own stamping method?

Regarding the stamping method, it is a part where individuality comes out for each product.Choose a stamping method that suits your company from among the recommended stamps (biological authentication, transportation IC cards, etc.) for the retail business.

6. Is it possible to analyze sales data?

It is convenient to check the analysis of sales data when creating a shift.Some of the attendance management systems have an analysis function of sales data, so they can be used for shifts and management management.

7, Cooperation with salary calculation system, etc.

The attendance management system will further improve operational efficiency when linked with other personnel system (salary calculation system, health management system, personnel system).If you have already introduced a personnel system or salary calculation system, it is one of the candidates for consideration, as the linkage management system of the series is smooth.

Up to this point, we have confirmed the functions and how to select the attendance management system suitable for the retail business.Finally, we will introduce products from the attendance management system that provides recommended functions for the retail business.

4 recommended attendance management systems for retail business

Introducing the attendance management system that has a function that is easy to use for the retail business.

Ideal for medium -sized retailers!"SHIFTMAX" Kyodou Co., Ltd.

"SHIFTMAX" is a recommended attendance management system for medium -sized retailers.Because it is a private cloud type, it is a big feature that it is a cloud type and is free to customize.You can receive a free diagnosis in advance whether you can manage your attendance according to your actual situation, such as complex employment rules, multiple bases, and large number of people.

The stamping function provides multiple easy -to -use methods for retail, such as smartphones, fingerprints, and transportation IC card authentication.You can also use the GPS stroke, so you can choose a stroke method that suits your company.The status of the stamping function can be managed in two patterns: 2 statuses for work and withdrawal, and 4 statuses: work, leave, break, and return.

One of the features is that the management screen has the same interface as the familiar Excel.Labor checks such as 36 agreements can be easily performed on the list screen.It is a recommended product for companies with a need for customization but wanting to use multiple stamping functions with low costs.

"Touch -on -time" Digi Japan Co., Ltd., which has a stamping method and a real management that can be selected by a time recorder

"Touch -on time" is a cloud -based attendance management system recommended for all -scale retail businesses.In the stamp, the time recorder will be installed at each store.The fact that you can choose the type of time recorder is the feature of this product.

The most popular "touch -on -time recorder" can be selected from three types: fingerprint authentication, transportation IC card authentication, employee ID + password authentication.It also supports a time recorder of finger vein authentication with high accuracy of identity verification and authentication using smartphones + GPS.

It also provides the approval function of the attendance content, labor management and alert functions required for the attendance management system.In addition, there is an estimated labor cost and work forecast management function, which is rare for the attendance management system.These functions are convenient because they can be used as a reference for shift creation, or to check if there is a store that requires help or staffing.

The shift creation screen is provided as standard as well as the shift pattern, and the ease of shifts is also attractive, such as a screen that is easy to see with a virtualato.It is a cloud type, low cost, introduction support, and easy to use retail.

Introduced in the series and centrally managed personnel information "Jinjer (Ginger) Toward" Neo Corporation

"Jinjer Attendance Management" is one of the JINJER series HR platform "Jinjer" that provides human resources systems, and is a cloud -type attendance management system.Introducing the personnel system and salary calculation system at the same time will make it possible to improve the efficiency of human resources operations in general.

"Jinjer Attendance Management" covers the functions of the attendance management system and supports smartphone, tablet and IC card authentication suitable for retail.In particular, the "smile judgment function" using a tablet is a unique face authentication.On the administrator's attendance confirmation screen, you can see the employee's face photo, so you can see who is going to work at a glance.

It is a recommended product if you want to renew your personnel work as well as the occupation management, but want to improve your work, and to systematize the attendance management at low cost.

The same day can be stamped at multiple bases!"Jobkan" Donuts Co., Ltd.

"Attendance Management System Jobkan" is also one of the "Jobkan" series that improves the whole back office work, and is a product that can be used alone.It is a cloud type and can be introduced in a low cost and short period of time, and provides a variety of functions as a attendance management system.

The stamping method supports transportation IC card, mobile GPS, finger vein, which is required for the retail business.It also supports LINE stamps and Slack stamps.

The shift management required in the retail business has a predictive management function and a personnel excessive judgment, and the employee's shift hope is reflected on the creation screen.If the number of shifts is insufficient, there is also a function to send recruitment emails, and the functions are easy to assemble.

You can check the shift you have assembled from the Web at any time, and use LINE to make the shift for the last 7 days at the core.

Solving the task of attendance management in the retail business by systemization

By introducing the attendance management system, the task of the closing management of the retail business will be solved, and the work related to attendance management and labor management will be greatly efficient.Compare products that suit your company, including shift creation / management functions and stamps that are necessary for the retail business, and whether it is easy to use.

If you are considering the introduction of the attendance management system, be sure to obtain information on the products you are interested in from the following.